UCSC Bylaws

[As of February 1, 2016]

ARTICLE 1 - NAME

1.1 The name of this organization shall be the Academic Business Officers Group (ABOG) and will be convened at the University of California, Santa Cruz.

1.2 UCSC ABOG is part of and affiliated with, the UC-wide ABOG organization.

ARTICLE 2 - PURPOSE AND OBJECTIVE

2.1 ABOG is an organization of senior business officers from academic departments and research organizations, who gather information about, provide input to and comment upon policies and practices affecting the operation of their organizations.

2.2 The following are the specific objectives of ABOG:

  • 2.2.1 To provide a forum for discussion, to promote communication, and to study common concerns and solutions in areas relating to the operations and administrative functions of academic departments.
  • 2.2.2 To provide an effective and informed advisory resource to central administration and campus units.
  • 2.2.3 To study administrative issues for the purpose of finding ways to improve and simplify operations at all levels.
  • 2.2.4 To recognize and promote the professional identity of academic department managers and to offer orientation for new managers.
  • 2.2.5 To collaborate with other University groups on all appropriate matters.
  • 2.2.6 To provide opportunities for professional development through workshops, trainings, and conferences.
  • 2.2.7 To provide networking opportunities at UCSC.
  • 2.2.8 To network, share best practices, and collaborate with the UC-wide ABOG organization.

ARTICLE 3 - MEMBERSHIP

3.1 The membership of ABOG shall consist of __Assistant III - Supervisors and above (for the purpose of these bylaws referred to as Academic Business Officers) who:

  • 3.1.1 Report directly to an academic department chair or director/head of an academic or research unit, 
  • 3.1.2 Are not represented by an exclusive bargaining agent, 
  • 3.1.3 Have responsibilities for, or support the operation of academic and/or research units, and
  • 3.1.4 Have financial and/or supervisory responsibilities, as shown on their unit organizational chart.

3.2 Members-at-Large

  • 3.2.1 Individuals who express an interest and desire to be included in ABOG membership will submit an application to the Executive Board. Members-at-Large will meet the criteria defined in bylaws 3.1.1 and 3.1.2. The Executive Board, in accordance with these bylaws, will determine membership. The Executive Board may make membership exceptions on a case-by-case basis.

3.3 Affiliates

  • 3.3.1 ABOG shall maintain a list of affiliates who will receive general announcements and invitations to attend special meetings and events. Affiliate status must be approved by the Executive Board and cannot be granted to any member of an exclusive bargaining unit. Affiliates may attend the annual systemwide ABOG conferences if allotments for regular members have not been filled. The affiliate list will be reviewed and updated annually in July. 

ARTICLE 4 - MEETINGS

4.1 General meetings of ABOG will be scheduled monthly October-June, on the second Thursday, or as called by the Executive Board and will be open to all members.

  • 4.1.1 Membership business meetings will be held twice a quarter.
  • 4.1.2 Professional development meetings will be held once a quarter.

4.2 Executive Board meetings will be held monthly, following the monthly ABOG general meeting, or as needed. Executive sessions will be called when deemed necessary and are open only to Executive Board members.

ARTICLE 5 - GOVERNANCE

5.1 Executive Board and Terms of Service

  • 5.1.1 ABOG shall be governed by an Executive Board comprised of the following elected positions: Chair, Vice-Chair (aka Chair-Elect), one representative from each of the five academic divisions (Arts, Humanities, Physical & Biological Sciences, School of Engineering, and Social Sciences), and one representative of the Members-at-Large. (See Appendix A for a description of Executive Board Member duties.)
  • 5.1.2 Chair shall assume office in March for one year, after serving one year as Vice-Chair. The Chair will be invited to serve one additional year (third year) in a non-voting, ex-officio capacity on the Executive Board, following their final year of service as Chair.
  • 5.1.3 Vice-Chair shall be elected annually in January for a two-year term, serving the first year as Vice-Chair and the second year as Chair.
  • 5.1.4 Academic divisional representatives and the representative of the Members-at-Large shall be elected for two-year terms.
  • 5.1.5 In the event that no Executive Board member is available to serve, the Executive Board will solicit the general membership for volunteer(s) to serve as the systemwide ABOG representative(s).
  • 5.1.6 In electing members of the Executive Board, an attempt shall be made to reflect the diversity of the campus interests by ABOG.
  • 5.1.7 All terms begin in March. No individual may serve in the same elected Executive Board position for more than two consecutive terms, unless an exception by the Executive Board is approved.
  • 5.1.8 Exceptions to bylaw 5.1 may be approved by the Executive Board.

5.2 The Executive Board's duties shall include but are not limited to:

  • 5.2.1 Convening meetings.
  • 5.2.2 The Executive Board shall act as the official representative of the campus ABOG for purposes of communicating with campus administrative officers, other campus organizations, and their officers.
  • 5.2.3 At the Executive Board's discretion, establish standing committees for specific on-going purposes.
  • 5.2.4 At the Executive Board's discretion, establish ad hoc committees.
  • 5.2.5 As necessary or requested by other campus units, the Executive Board will designate representatives of ABOG to serve on campus committees or workgroups.
  • 5.2.6 Members of the Executive Board will be offered the first opportunity to attend the annual systemwide conference. The remaining openings for conference attendance will be filled in the order in which the Systemwide Representatives receive the requests.

ARTICLE 6 - ELECTIONS

6.1 Elections will take place annually.

  • 6.1.1 Elections will be held in January to elect the Vice-Chair and new divisional representatives, with new officers taking office on March 1.
  • 6.1.2 Elections will be held in odd numbered years to select representatives for the Divisions of Arts, Humanities, and Social Sciences.
  • 6.1.3 Elections will be held in even numbered years to select representatives for the Division of Physical & Biological Sciences, School of Engineering, and Members-at-Large.
  • 6.1.4 The Executive Board will conduct the annual elections.

6.2 The candidate slate receiving the most votes will be declared the winner.

6.3 Each ABOG member is entitled to one vote.

  • 6.3.1 The full membership (excluding affiliates) of the campus ABOG will be eligible to vote for the Vice-Chair.
  • 6.3.2 Members in represented academic divisions may vote only for the representative of their respective division.
  • 6.3.3 Members not affiliated with a represented academic division may only vote for the Members-at-Large representative.

ARTICLE 7 - COMMITTEES

7.1 Ad Hoc Committees

  • 7.1.1 Ad Hoc Committees shall be formed at the discretion of the Executive Board.
  • 7.1.2 Ad Hoc Committees shall be formed to complete short-term projects.

7.2 Standing Committees

  • 7.2.1 Standing Committees shall be formed at the discretion of the Executive Board.
  • 7.2.2 Standing Committees shall be formed for specific ongoing purposes.

ARTICLE 8 - LEGISLATION AND AMENDMENTS

8.1 The bylaws of ABOG may be approved, amended, or repealed only by a two-thirds majority of the voting members in attendance.

8.2 The bylaws will be reviewed by the Executive Board at least every two years, although the general membership may propose modifications at any time.

8.3 No proposal relating to introduction, amendment, or repeal of ABOG legislation may be presented for vote of the general membership unless:

  • 8.3.1 Such a proposal shall have previously been reviewed and approved by the Executive Board or a designated Ad Hoc committee whose authority shall be limited to matters of form and the coordination of related changes in the bylaws and other official publications of ABOG, and 
  • 8.3.2 The membership of ABOG has received written or electronic notice of a proposal 15 working days prior to the established date for the vote.

8.4 Whenever a question of procedure cannot be settled within a reasonable period as determined by the Chair, The Standard Code of Parliamentary Procedure by Alice Sturgis shall govern ABOG.